FOI:2022/354 :: East Lancashire Hospitals NHS Trust

Reference	FOI:2022/354
Description	A&E / Doc Management / Digital Dictation / Scheduling System Query
Date Requested	27/09/22
Date Replied	20/12/22
Category	Informatics Procurement Systems

Request

I am writing to make an open government request for all the information to which I am entitled under the FOI Act 2000.

Please enter 'No System Installed' or ‘No Department’ under supplier name if your trust does not use the system or have the department:

System type – Accident & Emergency

Supplier name

System name -

Date installed -

Contract expiration -

Is this contract annually renewed? - Yes/No

Do you currently have plans to replace this system? - Yes/No

Procurement framework -

Other systems it integrates with? –

Total value of contract (£) –

Notes - e.g. we are currently out to tender

System type – Digital Dictation

Supplier name

System name -

Date installed -

Contract expiration -

Is this contract annually renewed? - Yes/No

Do you currently have plans to replace this system? - Yes/No

Procurement framework -

Other systems it integrates with? –

Total value of contract (£) –

Notes - e.g. we are currently out to tender

System type – Document Management

Supplier name

System name -

Date installed -

Contract expiration -

Is this contract annually renewed? - Yes/No

Do you currently have plans to replace this system? - Yes/No

Procurement framework -

Other systems it integrates with? –

Total value of contract (£) –

Notes - e.g. we are currently out to tender

System type – Scheduling

Supplier name -

System name -

Date installed -

Contract expiration -

Is this contract annually renewed? - Yes/No

Do you currently have plans to replace this system? - Yes/No

Procurement framework -

Other systems it integrates with? –

Total value of contract (£) –

Notes - e.g. we are currently out to tender

System definitions:

Accident & Emergency - A specialist system used to manage patients and patient clinical notes in the Emergency Department (ED)

Digital Dictation – Device used for recording and managing natural speech, allowing staff to verbally input a patients' note into a system without having to manually input it.

Document Management - Converts records into electronic format so that they can be viewed, moved around, and managed electronically on screen. Acts as a live filing system.

Scheduling - Enterprise level systems that are designed to effectively and efficiently allocate resources (staff, equipment, treatment and even data) to patients at the necessary time and place. Systems in this area range from appointment booking, typically for clinic slots, through to far more sophisticated SAP-style resource allocation and scheduling systems.

Further request:-

You said that your Trust is planning to replace your A&E and Scheduling systems. Do you have new systems already procured or are you going out on Tender?

Response

System type – Accident & Emergency

Supplier name – Alcidion

System name – Extramed EPTS System

Date installed – 2008

Contract expiration – 03/2023

Is this contract annually renewed? - Yes/No

Do you currently have plans to replace this system? - Yes/No

Procurement framework – Direct

Other systems it integrates with? – At present, the system integrates with Clinicom/Patientcentre

Total value of contract (£) –

The Trust is unable to provide the Total value of this contract as this information is commercial in confidence. This information is exempt under section 43 (commercial interests) of the Freedom of Information Act (FOIA), as the information would be likely to prejudice the commercial interests of those involved.

Notes - e.g. we are currently out to tender

System type – Digital Dictation

Supplier name – Voice Technologies

System type – Winscribe

Date installed – 2013

Contract expiration – 31/12/2022

Is this contract annually renewed? - Yes/No

Do you currently have plans to replace this system? - Yes/No

Procurement framework – Direct

Other systems it integrates with? – System currently interfaced to Clinicom PAS/Patientcentre

Total value of contract (£) –

Notes - e.g. we are currently out to tender

System type – Document Management

Supplier name – No full document management system in Place – Windip, provided by Civica used to scan certain records.

System name – Windip

Date installed – 2018

Contract expiration – 07/2023

Is this contract annually renewed? - Yes/No

Do you currently have plans to replace this system? - Yes/No

Procurement framework – Crown Commercial Services

Other systems it integrates with? – System currently interfaced to Clinicom PAS/Patientcentre

Total value of contract (£) –

Notes - e.g. we are currently out to tender

System type – Scheduling – No full scheduling system in place

Supplier name – Dedalus

System name – Clinicom / Patientcentre

Date installed – 1988

Contract expiration – 04/2023

Is this contract annually renewed? - Yes/No

Do you currently have plans to replace this system? - Yes/No

Procurement framework – Shared Business Services

Other systems it integrates with? – The system send information to all other downstream clinical applications used across the organisation

Total value of contract (£) –

Notes - e.g. we are currently out to tender

Further response:-

Yes, a system has been procured. Cerner will be implemented from mid 2023.

Requests for information must be made in writing. Telephone requests cannot be accepted. We accept requests in the form of:

Letter
Email

Send your request to:

Freedom of Information Requests
East Lancashire Hospitals NHS Trust
Information Governance
Corporate Offices Building
Royal Blackburn Teaching Hospital
Haslingden Road
Blackburn
BB2 3HH

Or email: foi@elht.nhs.uk

You must include your full contact details, stating in what format you would like to receive the information.

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FOI:2022/354

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