1. Does the trust currently have an Electronic Document Management System
(EDMS) in place?
Yes
2. If so, what EDMS is deployed?
Windip
3. When was the system deployed?
10 years +
4. When does the contract with the EDMS supplier end or when is the review
date?
2025
5. What is the rough spend on the EDMS either annually or total contract
value?
The Trust is unable to provide the information requested as this information is commercial in confidence. This information is exempt under section 43 (commercial interests) of the Freedom of Information Act (FOIA), as the information would be likely to prejudice the commercial interests of those involved.
Section 43 (2) is a qualified exemption which means the Trust must undertake a public interest test. The Trust has considered the public interest in disclosing this information and while it is in the public interest to disclose information that informs the public of how we spend our money, especially where this relates to the provision of public services, we have determined that the prejudice arising from disclosure outweighs the benefit to the public in this instance.
6. The name and email contact of the person within the Trust that has overall responsibility for the EDMS system?
Chief Information Officer
The Trust does not supply details of members of staff unless they are already in the public domain. Contact details are also not provided unless these are public.
Structures for divisions are located on the Corporate Governance page of the Trust website
https://elht.nhs.uk/about-us/corporate-publications-annual-reports-and-accounts
Information relating to the board, including email address is on the Trust board page
https://elht.nhs.uk/about-us/trust-board
The Trust does not supply contact details of staff, such as names, email addresses and telephone numbers, unless these are routinely published on our website or already in the public domain. Such information is classed as personal identifiable information and, therefore, is considered exempt from disclosure under Section 40 of the Freedom of Information Act. Direct email addresses are not disclosed in line with Regulation 22 of the Privacy and Electronic Communications (EC Directive) Regulations 2003 which states that:
“A person shall neither transmit, nor instigate the transmission of, unsolicited communications for the purposes of direct marketing by means of electronic mail unless the recipient of the electronic mail has previously notified the sender that he consents for the time being to such communications being sent by, or at the instigation of, the sender.”
Should you wish to contact a member of staff, please contact the Trust switchboard on 01254 263555 and ask to be directed to them.
