1 How Many staff do you have in your organisation?
A) This information is already published and available from https://www.elht.nhs.uk/about-us
2 How many operational sites does the organisation have?
A) This information is already published and available from https://www.elht.nhs.uk/about-us
3 Who has the overall responsibility for the disposal of IT equipment within the organisation? Please supply Name, Job Title, Telephone and Email contact details.
A) The Head of IT has overall responsibility and can be contacted via the Trust switchboard on 01254 263555
4 Does the organisation currently have an IT asset disposal policy?
A) Yes
5 Do you use a third-party IT asset disposal company for this?
A) Yes
6 What is the name of that partner?
A) Concept
7 Do you have a contract in place with this company?
A) Yes
8 How often are disposal collections run?
A) Every fortnight and in between as required
9 If a contract is in place, when does this expire?
A) Rolling contract
10 Do you currently pay for this service? If so, what is the typical cost over a 12-month period?
A) There is zero cost for this service
11 How old is each asset before it is disposed of? E.g. 3 /4 / 5 years
A) Assets are disposed when they break
12 Do you presently receive any money back (rebates) for IT assets that you send to your disposal company?
A) Yes
13 Do you have a nominated Infrastructure Manager and who is this? Please supply Name, Job Title, Telephone and Email contact details.
A) The Head of IT has overall responsibility and can be contacted via the Trust switchboard on 01254 263555
14 For devices with hard drive, do you require full destruction of hard drives, or just erasure and certification of erase?
A) Full destruction
15 Does the organisation have the ability to track an individual asset to ascertain the final route and destination of each asset disposed of? In the event of a data breech, how could you prove who had legal custody of each asset, and at what stage?
A) Yes – paperwork is in place as part of the process
16 Does the current contract also include photocopiers / Multi-Functional Devices (MFDs)
A) No
17 How does your organisation finance MFDs… Lease or purchase?
A) Leased
18 Do you have a service contract in place for the copiers and if so when does this expire?
A) Servicing forms part of the overall MFD contract. The contract expires in November 2023
19 Does your organisation have a contract in place for shredding of other forms of data, namely paper documents?
A) Yes
20 What is the spend in the last 12 months on paper shredding / destruction?
A) Approximately £120,000
21 If a contract is in place for paper and document shredding, when does this expire?
A) 31st May 2021
22 Does your supplier currently comply with the EU General Data Protection Regulation (GDPR) which came into force on 25th May 2018?
A) Yes
23 What ISO accreditations do you require for a disposal company to have in order to work with your organisation?
A) ISO 14001:2015 and ISO 9001:2015
24 Who is the current appointed Data Protection Officer within the organisation, or person that presently deals with data protection? Please supply Name, Job Title, Telephone and Email contact details.
A) The Data Protection Officer is Mark Johnson. He can be contacted via the Trust switchboard on 01254 263555 or via ig-issues@elht.nhs.uk
25 Are there presently any other services that your organisation requires around the lifetime management of your IT assets?
A) N/A - This is a subjective/marketing question and does not form part of a Freedom of Information request.
